WordTips is your source for cost-effective Microsoft Word training. Microsoft Word is the most popular word processing software in the world. This tip applies to Microsoft Word 97, , , and You can find a version of this tip for the ribbon interface of Word Word and later here: Alphabetizing By Last Name. With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates , a computer and publishing services company.
Learn more about Allen When merging data into a Word document, you may want to add information to the document based on an evaluation of what is Turn Track Changes on, and you can easily see where you've made changes throughout a document.
If you want to print only If your document is more than a couple of pages long, adding page numbers is a nice finishing touch. If you want, you can This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Headings are a great way to organize your document. If, after getting your headings in place, you want to sort by those Word allows you to easily sort the information you store in a document.
If you want to sort information as groups of Word gives you the option to sort selected groups of text. You can do text, date or number sorts on whole paragraphs or Enter your address and click "Subscribe. Your e-mail address is not shared with anyone, ever. Maximum image size is 6Mpixels. Images larger than px wide or px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.
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Toggle navigation. All you need to do is follow these general steps: Convert the text to a table, using the space between the first and last names as a separator between columns. Sort the names based upon the second column, which contains the last name. Convert the table back into text. You can do that by following these steps: Make sure the names in your document are arranged so there is only one person per paragraph.
Select all the paragraphs containing names. Choose the Sort option from the Table menu. Word displays the Sort Text dialog box. See Figure 1. Figure 1. The Sort Text dialog box. We use cookies to personalise content and ads, to provide social media features and to analyse our traffic. Sorting a table Word If you use tables in Word, sometimes you need to sort it by one, two, or three columns.
To sort a table, follow these steps: 1. Click on the table to select it. Failed to send the question. Please try again. Duplicate table column headings across pages If you have built a long table that extends across two or more pages, you can create a table heading from the text appearing in the first row of the table, and Word will automatically repeat that row at the top of each page.
How to keep a row of the table on one page in a Word document When you work with tables in Word, you can see that Word automatically breaks rows on the page border. Usually, it looks fine, but sometimes your table becomes unreadable.
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