It creates useful charts and graphs for visual performance tracking, too. This helps workers stay organized, see where their teammates are at when it comes to certain projects, and ensure that everyone is in the loop about changes or important deadlines. Notion is an effective note-taking app that also comes with lots of handy task management features, making it a good option for teams that want to start using the GTD method. With Notion, team members can write down to-dos and then assign them to other team members or invite them to collaborate on specific aspects.
Notion allows for Kanban boards for easy progress tracking, too. It features a knowledge base for central storage as well, which makes it easier for team members to access shared documents and important resources. If you and your team members need help focusing, Focuster may be a good app to use.
It helps users to visualize everything they need to accomplish. It also integrates with Google calendar for easy organization and scheduling. Whether you need to keep everyone informed about when the next weekly review will take place or want to ensure your team members hit an important deadline, Focuster simplifies this process.
It also helps with appointment sorting, so you can keep everyone on the same page during your weekly reviews when it comes to talking about what needs to be planned or where potential problems may lie.
But filling out reports by hand can take time and be less efficient than apps. These five GTD apps are all great ones to try out:. FacileThings is one of many apps designed with the specific intent of helping those who abide by the GTD philosophy. FacileThings makes it simple for you to not only capture your thoughts and ideas but also for you to organize and manage them. It has an easy-to-use, aesthetically pleasing dashboard that keeps everything in view, so you never have to worry about anything slipping through the cracks.
It helps you break down tasks into more manageable steps, as well. Nirvana is a cloud-based task management app. The quick add feature of the application enables you to instantly capture your ideas before they slip your mind.
The application also has built-in fields for adding specific details to your tasks. Individual tasks come with reminders at a set time to allow you to execute them without any lags. It helps it facilitate the use as a getting thing done planner. You can also batch multiple tasks together and simply drag and drop on the calendar to create a work schedule quickly. Notion is a sophisticated note-taking application that comes with multiple task management features.
The application allows you to successfully write down your to-dos in the form of notes or a checklist, and execute them smartly. This lightweight GTD app enables you to convert your to-dos into respective projects and tasks and check their progress through Kanban boards. The tool also comes with a knowledge base that acts as a central place for storing all the important information. Additionally, create team dashboards and invite team members to collaborate on key performance indicators.
As the name suggests, Things is a GTD app that transforms your thoughts into easy-to-do lists and gives you clarity. With a simple user interface and easy drag and drop options, organizing lists in Things is easier than ever.
You can add more details to your tasks and give context to them through tags, start dates, and deadlines. Use Siri to give voice commands for creating reminder alerts. The tool also provides multiple reports for monitoring your project performance, like pie charts. The customizable animation toolkit allows you to have fun while getting things done. Moreover, the sidebar can be easily collapsed on the iPad to focus only on the current list.
Firetask is strictly for Mac and iOS users; the company wanted to release something to help make GTD oriented projects easier for managers. Right now, the Mac App store is oozing with over different applications. All of these apps are centered around task management, managerial aspects, and vice versa.
Firetask has a very simple and unique design and supports its use as a getting things done planner. By default, you get the two-pane design in the same window. One of the panes is dedicated to task groupings.
For instance, you can select a grouping or a single task in the left pane. The right pane will further show all kinds of details in the information palette inside the second pane. It will facilitate you in the process of perfecting the art of getting things done. It is a complete visual overhaul of your typical day-to-day activities alongside flawless integration with Google Calendar for efficient appendage of those tasks.
Professional activities sort out all your appointments throughout the week. It is like having a secretary, but with a more visually appealing approach. The windowpane is divided into 3 different columns by default. On the extreme left side, Focuster shows a To-Do List. Then there are active tasks in the middle panel, while the right panel shows a date wise categorization of the entire schedule which is great for getting things done planner.
Nozbe comes as a concise business-oriented solution for managers and professionals on the move. Compared to Firetask and Focuster, Nozbe is not restricted to one particular operating system; they have a wider audience reach over Windows, Linux, and even cellphones if you are away from your desktop. Since Nozbe is loaded with all kinds of integrations with Evernote, Google, and DropBox to name a few, the learning curve of this application is a little steep.
From a cursory point of view, Nozbe offers different task panes which are great for getting things done planner. At the back end, they are synchronized with Google Calendar and Evernote. Once you have a task in progress, you can drag and drop different subtasks and team members to stay on the same page.
There is also a litter of options to categorize and further sort these activities as per their priority. If you repeatedly do the same kind of tasks on a daily basis, the program suggests a template that can be used generally for all activities. Anyhow, Todo comes as a fully-fledged GTD app after the company performed a couple of detailed market analysis.
They wanted to create something that even working professionals could use as a family, while on vacations or deployed at off-site facilities. The program allows the user to create virtual milestones within dedicated projects. You can further assign team members and categorize their roles as per their tasks. On top of that, there is a very clear clutter-free interface in Todo; it was to maintain the attention span of new users at first sight.
Besides a fancy name after our own heart, it comes as a strong GTD app for those who want a personalized solution. Getting things done is the art of stress-free productivity. The program color codes different tasks as per their priority. Primarily you get a calendar like a window with the addition of different tags support for setting up checkpoints. Once a task is complete, you can omit the check-box with a simple tap! GanttPRO is an elegant project management tool based on Gantt charts.
The software allows you to easily create tasks with their start and end dates and follow them smartly. With GanttPRO, you can break your projects, no matter how big or small they are, into smaller, easier manageable pieces of work. The software offers robust task management with lots of options.
Moreover, it offers custom columns that you are free to set up on your own. GanttPRO is highly intuitive software with a short learning curve. Just plan and schedule, and all of your tasks will be right in front of you.
With Zendone , you can create unlimited actions to get more done. Zendone is a powerful app when it comes to getting things done. The app includes the tickler folder where you can organize all your items for the day, like booking a ticket, paying the bills, email to clients, etc.
In the Zendone app, you can easily create your daily tasks, edit and review them. Also, you can include the time estimates, add tags, and find out how much effort you will need to put it to get the particular task done. You can easily capture your thoughts, record personal reminders, and other items in ClickUp's Notepad, and then assign dates and titles to all of your notes before transforming them into tasks.
With ClickUp, you can turn these notes into actionable items delegate tasks, add comments, etc. This GTD app can even remind you of the tasks you delayed to ensure you are on top of your workflow. ClickUp could be the right getting things done app regardless of whether you are a small business owner, manager, or artist who would like to master the GTD productivity method.
Image Source: ntaskmanager. Thanks to its intuitive interface, you will quickly find the best way to organize tasks and projects and tick them off as your team progresses. With this GTD tool , capturing ideas is quick and convenient, and converting them into projects is even easier. This GTD software allows you to delegate tasks to your team members, schedule them by date, set priority levels and reminders.
Also, you can use different views to get a better grasp of your tasks and filters to reduce the time you need to find items. Reviewing is the fourth GTD pillar, and nTask is the king of Gantt charts that make performance reviewing a breeze. You can also review calendars to check whether everything is getting done according to plan. Having everything in one place, organized and categorized, you can rest assured your tasks will be completed even ahead of the schedule.
Image Source: youtube. This versatile, rich-in-features app can help you gain control over your daily chores and tasks and create a serious organization system that leaves nothing to chance. You can quickly capture your thoughts and ideas and turn them into multiple tasks you can access from anywhere, even when the app is not running.
Now the tasks are here, you can give them a deeper context by assigning them tags, locations, dates, colors, and even specific details such as phone numbers. With it, you can also group tasks and drop them on the calendar to make sure you never miss a beat or add unique, custom reminders to these tasks.
One of the features that make 2Do stand out from the rest is that it supports both text and audio memos so you can capture ideas when on the go, wherever life takes you. Image Source: focuster.
Focuster is a GTD software designed to help you maintain focus, minimize distractions, achieve goals, and get better at managing time. With it, you can capture your ideas and goals, prioritize tasks, toggle off the ones that are not actionable, set deadlines, and engage with every step of the way so you know you are always winning.
Focuster features smart reminders and notifications that will help you stay on top of your daily schedule. Its simple UI makes it easy to have all the tasks at hand: active tasks are in the middle, the entire schedule is on the right, and your To-Do lists are on the left. You can even group tasks for a better organization while the app itself breaks larger tasks into manageable ones and fits them into your schedule you can always change.
Image Source: todoist. Todoist , one of the best getting things done tools , offers a clean and minimalistic, yet eye-catching interface that can help you regain clarity over your tasks. It covers the GTD technique by helping you capture, organize, and engage with your tasks. With it, you can create projects and sub-projects, tasks and subtasks, label and prioritize them, add labels, favorites keep key projects and tasks on top , make To-Do lists, dependencies, set reminders, and organize your work in a very sleek manner.
Not only does Todoist offer great planning features, but also collaboration features so you can communicate with the team and delegate tasks. You will get notified when someone from the team posts a comment, completes a task, etc. All together, Todoist can help you create a productive workspace and gain control of everything on your plate.
It even awards you with Karma points as you progress to keep you motivated! Image Source: culturedcode. Things is one of the best GTD software that can provide clarity by transforming your thoughts into projects and tasks. If you had some previous experience with Things, then prepare to be amazed by its brand new design and powerful new features.
It features a user-friendly UI that makes it a breeze to add tasks and organize lists. Things let you add context to your tasks through tags, checklists, due dates. Also, it supports various performance tracking and reporting features, all beautifully designed so you have fun whilst getting things done.
The initial process takes a lot of mental energy, so aim to dedicate a day or two to it with no distractions. If you work on this after you get home from work at the end of the day, your energy will probably be too tapped to effectively capture and clarify everything without falling down rabbit holes. The GTD system worked better if you have the right space. Designate a physical location in your home where you can manage your workflow and keep your in-trays and files.
If you work at an office, create an almost identical setup at work so that you can manage your system wherever you are when things come up. If you share a workspace at home or at work, carve out your own space in order to keep your system organized and effective. By contrast, when you capture and clarify everything, you can assess how important and urgent something really is and address it appropriately.
The initial capturing process might bring up conflicting feelings: The sheer number of tasks can make you anxious, stressed, frustrated, and guilty. But recording and organizing them will also make you feel relieved and in control. When people around you—at work and in your personal life—see that you consistently and promptly act on items and tasks, their trust in you will grow.
And every unfinished task on your to-do list feels like a broken agreement; too many unfinished tasks causes you to lose trust in yourself. The GTD system might seem overwhelming, but you can master it by following the steps and principles.
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